Built for regulated labs in pharma and biotech. ValDoc takes your equipment from document drafting through signed validation, keeps it maintained and calibrated, and controls the quality documents around it.
Thirty minutes. Bring one piece of equipment.
Hours of work to validate one new equipment model on one unit
Total
67 h without ValDoc
30h
37 hours saved, 55% less
Estimated active labor for one new model and one unit execution, from ValDoc’s workflow model. Your hours depend on your equipment and procedures.
“I feel like I’ve never seen a software as good as this when it comes to the maintenance and validation.”
Every module reads from the same equipment inventory: each model, its units, its manual and its specifications. A unit qualified in Validate is maintained in Maintain, and the quality system around it lives in Control, with nothing entered twice.
Running validation for several clients? Manage each one as its own organization, from one sign-in.
When the equipment is in hand, ValDoc reads the manufacturer’s manual and pulls out every qualification-critical specification, each with the page it came from. Your specialists accept or dismiss each value before a single document is drafted.
Templates written by validation specialists for 12 equipment families
Maintain also covers weighing devices and liquid handling equipment for calibration.
Validate
ValDoc drafts each document from the equipment’s intended use and the specifications that apply. Every URS requirement cites the US and EU regulations you work under. Reviewers comment, approve and sign in the same place. The IOQ then runs at the bench, unit by unit, and closes into one compiled record.
46 hours today, 19 with ValDoc:
Hours of document work per new model
21 hours today, 11 with ValDoc:
Hours of execution and closeout per unit
NB-0002-URS
User Requirements Specification
High-speed refrigerated centrifuge
Revision 1
URS-4.1
The centrifuge shall reach 15,000 rpm within 60 s of start.
URS-4.2
Temperature control shall hold the set point to ±1 °C.
URS-4.3
An imbalance shall stop the rotor and raise an alarm within 3 s.
Approved by
Dana Okafor
Quality approval, 12AUG2026 11:40:55 UTC
SHA-256 9f3c 7a21 … e41c
Maintain
PM and calibration plans attach to the equipment ValDoc already knows. The queue shows what is overdue and what is due soon. A failed check takes the unit out of service, and a work order tracks the fix until it is back, with the evidence on the record.
Queue
4 due in 30 days
Annual certification
Biosafety cabinet, Class II BSC-02
Sep 14
Temperature mapping
CO₂ incubator INC-04
Sep 19
Rotor inspection
Refrigerated centrifuge CF-01
Sep 30
Calibration
Analytical balance BAL-07
Oct 20
INC-04, after the temperature mapping
“[ValDoc will] become the means by which we manage our entire QMS.”
Control
Quality manuals, policies, SOPs, work instructions and forms go through review, approval and electronic signature as controlled documents. A finalized revision takes effect on the date you set, so training can happen first, and the revision it replaces stays in effect until then.
Pipette verification v2.docx imported as SOP-030, revision 2
Most validation software is built for the auditor and endured by everyone else. ValDoc is built for the technician at the bench, the reviewer between meetings and the Quality owner signing at the end of the day, with every control an auditor looks for underneath.
“Very logical, clean and easy to use.”
Change a URS and every document built on it says so, with one button to bring it up to date. No spreadsheet of what depends on what.
Every signature states its meaning and the role you are signing in before you enter your password.
A full document editor with live presence, comments on any passage, tables, images and formatting. It works like the docs you already use.
The timeline marks every change between revisions, and each review round opens on what changed since the last one.
ValDoc’s AI drafts documents, reads manuals, proposes the category of an exceptional condition and drafts the description of a change. Each suggestion shows where it came from, and nothing enters the record until someone accepts it. The AI never approves, signs or executes.
Suggested by AI
Maximum speed: 15,000 rpm
3 of 24 reviewed
Check it against the page.
Try it: nothing enters the record until you accept it.
Bring one piece of equipment, or one you plan to buy, and we’ll walk it through ValDoc with you, from its intended use to the signed record.
Thirty minutes. Bring one piece of equipment.